The Benefits of Copier Leasing for a Business

Although photocopiers are needed in the majority of workplace environments; the prices can tax even the biggest businesses. Contemplate the fundamentals of what most companies want in a copier and you’ll see why: networked to provide duplicating and printing features; options to copy in color; collating; double-sided copying. Some desire also more performance, including high speeds, large capacity and quantity, email and scanning, rapid warm up times, and protection features.

A high-end copier can cost in excess of $40,000 and, even one that meets a company’s most vital needs can run into the thousands of dollars. Due to the demand for the best technology at an affordable cost, several companies consider leasing over purchasing.

Prices are the most tangible advantage recognized by companies. Copier renting enables you to avoid substantial capital expenses, which frees up money for more pressing demands. With IT assets, you are buying the use of the device. Ownership of the device itself is not primary in importance, especially considering how fast IT equipment depreciates. In the instance of a copier the ROI comes from its output signal, not the equipment itself. Renting frequently makes more sense than purchasing when you look at it that way,. As with any IT asset that is leased, there may be considerable taxes savings available. Speak to an accountant to find out more about the possibility of writing off a copier lease as a business expense.

Copier renting commonly contains a maintenance strategy to retain your device running. For those who’ve seen the frustration of a copier crisis, you know how important a maintenance contract is. Prices for both the maintenance agreement and the hire are typically set, meaning you understand your monthly budget well beforehand. With leasing, upgrading to the next design is easy. When the lease expires, you get a completely new device with functions and the most recent features.

Many copier leases charge based on the quantity. Make sure you’ve got a precise idea of the volumes you produce every month to know for certain whether leasing is the most cost-effective choice for you. You might want to ask your seller about a minimum copy requirement too – they may demand a bottom quantity of duplicates every month, if they are charging based on quantity. A toner typically isn’t, although care is commonly included in the lease. Toner cartridges are pricey therefore make sure to include the approximate price for replacements in your budget. Again, a definite idea of the variety of copies you generate per month will help with prediction. Components may not always be a part of the maintenance agreement. You must know what is and just isn’t protected.

Finally, ensure you can get a replacement copier if yours decreases.

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